Welcome to the information pages of the WHB Auxiliary Labour Administration
You would like to employ research assistants with a Bachelor's degree (WHB) or be employed as a WHB. Here you will find information about the application process and further information.
Who can become a WHB?
WHB are students who have already successfully completed a university degree programme with a standard period of study of at least 6 semesters (e.g. a Bachelor's degree programme or a degree programme at a university of applied sciences) and who are employed to provide academic or artistic support services.
Students must be enrolled at a German university for a degree programme leading to a first or further professional qualification. Temporary employment is permitted for a maximum of six years in total. Within the permitted fixed-term period, extensions of a fixed-term employment contract are also possible.
Employment contracts are generally concluded for one year at a time; shorter or longer periods may be agreed in justified cases.
What you can do to make our lives easier! - General information on making an application
If possible, please print out documents double-sided, punch holes and, in the case of documents with more than one sheet, firmly attach all sheets together!
Please submit complete applications to the Human Resources Department at least six weeks before the start of the contract. Otherwise, timely processing cannot be guaranteed. If the application is received late, we may have to postpone the start of employment, which in the worst case can lead to an interruption of employment for the assistant. It is therefore essential that you adhere to the lead times.
The employment contract, which is countersigned by the university and (only!) then valid, will be sent to the assistant by email after processing. Therefore, please ensure that the email address provided is correct.
The State Office for Salaries and Benefits provides important information for assistants in this information sheet.
Information on data protection in the employment context at Paderborn University can be found at www.uni-paderborn.de/zv/personaldatenschutz .
[Please note that the display of the forms is optimised for viewing in MS Internet Explorer version 9 or higher! In alternative Internet browsers such as Firefox, Chrome, Safari, etc., the PDF files may have to be saved locally in advance (right-click, then "Save target as") and then opened in Adobe Reader or an alternative PDF viewer].
Documents to be submitted to
- WHB application form (simple) / PDF
- Attachment "Justification" if the planned duration of employment does not correspond to 12 months / PDF
- WHB contract form for new employment (simple)/ PDF
- WHB instruction and obligation form / PDF
- LBV form "Personal details" (LBV(A)26.20..) (duplicate) / PDF
(instructions for completing "tax characteristics") - LBV form "Declaration of status for verification of social insurance and supplementary pension" (LBV(A)02sv.20..) (duplicate) / PDF
- Current certificate of study with semester number and subject details
- Copy of the examination certificate or diploma (two copies) or 4.0 confirmation from the examination secretariat
- Copy of health insurance card or membership certificate from private health insurance company
- WHB application form (simple) / PDF FILE
- Annex "Justification", if the planned duration of employment does not correspond to 12 months / PDF
- WHB contract form (simple)/ PDF
- WHB instruction and obligation form / PDF
- LBV form "Personal details" (LBV(A)26.20..) (duplicate) / PDF
(instructions for completing "tax characteristics") - LBV form "Declaration of status for verification of social insurance and supplementary pension" (LBV(A)02sv.20..) (duplicate) / PDF
- Current certificate of study with semester number and subject details
- Copy of the examination certificate or diploma (two copies) or 4.0 confirmation from the examination secretariat
- Copy of health insurance card or membership certificate from private health insurance company
- Form"SHK termination agreement" if the start of WHB employment is before the end of current SHK employment
(example: SHK contract until 31 March; planned change to WHB employment on 1 February)
- WHB application form (simple) / PDF FILE
- Annex "Justification" if the planned duration of employment does not correspond to 12 months / PDF
- WHB contract form (simple) / PDF
- LBV form "Status declaration for checking social security and supplementary pension" (LBV(A)02sv.20..) (duplicate) / PDF
- Form "Information on tax characteristics" PDF
(Instructions for completing "Tax characteristics") - If applicable, current certificate of enrolment with semester number and subject details
- All other documents only in case of changes
For interruptions of more than one year additionally: - LBV form "Personal details" (LBV(A)26.20..) (duplicate) / PDF
(instructions for completing "Tax characteristics") - Copy of health insurance card or membership certificate from private health insurance company
- WHB application form (simple) / PDF
Note: Please only enter data such as working hours or financing for the additional, i.e. second, employment here! - WHB amendment contract form (simple) / PDF
Note: Please only enter the data for the additional, i.e. second, employment here. - If applicable, current certificate of enrolment with semester number and subject details
- All other documents only for changes
- Informal, timely cancellation (to the end of the next month, i.e. e.g. cancellation on 20 May to 30 June)
or - if this deadline cannot be met:
- Termination agreement (two copies) signed by the assistant and authorised by the supervisor / PDF
- Brief informal justification as to why the employment relationship is to be terminated
- Form "Declaration of Secondary Employment SHK/WHB" / WORD
- Certificate of employment from another German university administration regarding previous SHK, WHB or WHK employment (as these previous activities count towards the maximum employment period of 6 years)
- Residence permit with authorisation to work while studying or, in the case of EU citizens, a copy of the identity card(employment is only possible until the end of the residence permit at the latest)
- Proof of the granting of a scholarship
- Marriage certificate/birth certificate of the children
- If applicable, application for exemption from compulsory pension insurance in the case of low-paid employment (mini-job)